HR Payroll Coordinator

Job Description

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll Administration

• Makes recommendations for payroll-related Provides training as needed (i.e., Managers, staff) to ensure compliance and full utilization of tools.
• Responsible for the timely, accurate, and compliant processing of payroll. Audit and process payroll documents. Process employee data for new hires, changes, additional earnings, and other updates.
• Processes employee time and attendance data for payroll and reconciles any variances. Approve and release time in the time system.
• Prepares and maintains employee files, assuring accuracy, compliance and
• Maintains vacation and sick time
• Develops in-depth understanding of payroll software and Create reports on demand.
• Assist employees in registering for or resetting access to the online
• Responsible for month-end duties, including approving HR related invoices and ensuring timely payment, submitting payroll accrual (with management approval)
• Maintains vendor contacts for payroll, recruiting, and other HR-related

• Administers all employees & volunteer benefit programs such as medical, dental, vision, disability, retirement programs (Defined Contribution 401(k) & Defined Benefit Plans), I-9/E/E-Verify, retirement notifications, workers' compensation, and life insurance claims.

Responsible for:

• Employee On-boarding: Provide in-depth benefit presentations for all new hires during the onboarding Distributes enrollment materials and determines eligibility.
• Employee Service: Assists employees regarding benefits claim issues and plan Responds to benefits inquiries on plan provisions, benefits enrollments, and status changes. Enrolling employees with changes and updates to their life status.
• Vendor Management: Works with HR benefit partners for escalated support needs, including but not limited to plan design, claims administration and appeals, COBRA, retirement administration, and HRIS data integrity.

• Employee Education: Prepare and set up meetings designed to help employees obtain information and understand company Ensures that employee forms and resources are properly updated on the Intranet.
• Data Integrity: Ensures the accuracy of all benefit enrollments and provides vendors with accurate eligibility information. Updates the HRIS database with new and changing information, ensuring the accuracy and integrity of the data. Responsible for maintaining and storing employee benefit files in accordance with retention
• Employee Leaves: Collaborates with HR Generalist to effectively interpret FMLA and ADA implications as they relate to leaves of absence/disabilities. Processes and administers all leave-of-absence requests and disability paperwork: medical, personnel, disability, and FMLA.
• Employee Termination: Properly record, track, and administer the steps necessary to comply with COBRA law and deliver continuation of employee benefits in a timely manner. Develop an in-depth understanding of HRIS and all vendor enrollment systems and websites. Create reports as requested.

• Participates in the new employee onboarding
• Respond to employment verifications and surveys as
• Ensure all required reporting, forms, and posters are up to date and maintained
• Assists with the processing of terminations.
• Assists with preparing the performance review process.
• Assists with recruitment and interview process. Tracks the status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested by the director of HR.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions
• Participates in developing Human Resource department goals, objectives, and
• Provides backup of duties for the HR