Administrative Assistant

Job Title: Temporary-Administrative Assistant

Location: Albany State Rec. Location

Regular/Temporary: Temporary

Full/Part Time: Part-Time

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

The Administrative Assistant for the Albany State University Center for Blockchain Innovation and Emerging Technology is responsible for providing comprehensive administrative support and coordination to the Project Coordinator in the development, implementation, and delivery of a substantial and diverse shared service portfolio of activities across the University. This position will report directly to the Project Coordinator and play a key role in ensuring efficient operations, managing administrative tasks, and supporting the overall success of the Center for Blockchain Innovation and emerging Technology. This is a part-time, grant-funded, temporary position that will not exceed three months.

Sponsorship is not available for this position.

Responsibilities

Administrative Support and Coordination (50%)

• Provide comprehensive administrative support to the Project Coordinator, including scheduling meetings, managing calendars, and handling correspondence.
• Coordinate and assist in the preparation of reports, presentations, and other relevant documents.
• Maintain accurate records, databases, and files for the Center's operations.
• Assist in the development and implementation of policies, frameworks, and operational plans.
• Collaborate with internal stakeholders to gather and compile data, ensuring accuracy and timelines.

Operations Management (30%)

• Assist the Project Coordinator in coordinating and managing operational activities within the Center.
• Monitor and track project progress, ensuring adherence to timeliness and deadlines.
• Conduct research, gather information, and provide analysis to support operational decision-making.
• Assist in the development and implementation of process improvements and workflow optimization.
• Identify operational inefficiencies and recommend solutions for increased productivity.

Supervision and Training (20%)

• Provide guidance, training, and supervision to student assistants and other support staff.
• Assign tasks, monitor progress, and ensure the completion of assigned responsibilities.
• Foster a positive and inclusive work environment, promoting teamwork and professional growth.
• Conduct performance evaluations and provide constructive feedback to support staff development.
• Coordinate work schedules and manage time-off requests for staff support.

Required Qualifications

Associate's degree in business administration or related field

6 months to 1 year of experience in an office environment.

Or an equivalent combination of education and experience will be accepted.

Proposed Salary

The salary for this position is $9,000 for the three-month duration and is structured as a part-time role.

Required Documents to Attach

Cover letter.

Resume.

Unofficial transcripts.

A list of at least 3 professional references with their contact information.

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of general office procedures and administrative practices.
• Understanding of business communication standards and etiquette.
• Familiarity with data entry and record-keeping systems.
• Awareness of customer service principles.
• Knowledge of scheduling and calendar management practices.

Skills

• Strong organizational and time management skills.
• Proficiency in basic computer applications (e.g., Microsoft Word, Excel, email platforms).
• Clear and professional written and verbal communication skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Experience coordinating meetings, travel, or events.
• Experience coordinating camps for school students.

Abilities

• Ability to manage multiple responsibilities simultaneously while maintaining accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to communicate effectively with diverse audiences (students, staff, and key stakeholders).
• Ability to plan, organize, and execute events or programs efficiently.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at ***email_hidden***. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at [email protected].

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Institutional Values

Excellence

We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect

We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community

We strive to build community and value a good mindset.

Teamwork

We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning

We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

• a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
• a motor vehicle report for positions that require driving an Albany State University vehicle
• a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.