Special Assistant to the Executive Director
- Competitive salary
- Opportunity for advancement
- Paid time off
- Executive Administrative Support
- Manage the Executive Director’s calendar, schedule, travel arrangements, and meeting logistics.
- Ensure all meeting materials, agendas, briefing documents, and follow-up items are prepared accurately and on time.
- Prioritize and triage incoming requests to maximize the ED’s effectiveness.
- Serve as a key point of contact for internal staff, board members, community partners, and external stakeholders.
- Draft, proofread, and edit correspondence, reports, announcements, and presentations on behalf of the ED.
- Maintain confidentiality and exercise discretion in handling sensitive information.
- Support planning, execution, and monitoring of strategic initiatives, programs, and organizational priorities.
- Track project timelines, deliverables, and accountabilities; coordinate cross-departmental collaboration.
- Support board-related processes when needed (scheduling, materials preparation, documentation).
- Conduct research on policies, best practices, community issues, and strategic topics to support decision-making.
- Compile findings into summaries, briefing documents, and recommendations.
- Assist with organizing meetings, workshops, community events, and outreach activities, including logistics, registration, communications, and post-event follow-up.
- Prepare professional reports, presentations, minutes, and organizational documents with high attention to detail.
- Maintain digital files in accordance with internal documentation standards.
- Bachelor’s degree in Public Administration, Nonprofit Management, Business Administration, or a related field.
- 2+ years of administrative, executive support, or project coordination experience required; nonprofit experience preferred.
- Strong organizational and time-management skills; ability to manage multiple competing priorities.
- Excellent verbal and written communication skills.
- Demonstrated ability to work with diverse communities and maintain positive working relationships.
- Proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools (e.g., Zoom, Slack, project management tools).
- Ability to maintain confidentiality and exercise sound judgment.
- Strong problem-solving abilities and resourcefulness.
- This role operates primarily in a professional office environment with standard office equipment.
- Ability to remain in a stationary position (sitting or standing) for extended periods while performing computer-based work.
- Ability to lift up to 35 lbs occasionally (event materials, supplies).
- Occasional local travel for community events, meetings, or outreach activities.
- Occasional evening or weekend work may be required based on organizational needs.
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