Construction Administrative Assistant

About Us

IMI Industrial Services Group is a full service, total solutions, industrial contractor. Established in 1988 in Watkinsville, Georgia, IMI has over 30 years of success in the Industrial construction industry. We have three satellite offices in Augusta, Covington, and Winder, GA. IMI supports manufacturers throughout most of the Southeast and we are expanding rapidly; big enough to have all the necessary resources, but small enough to give genuinely helpful personalized attention to everyone who puts their trust in us.

Why IMI?

• Safety, Integrity, Quality, and Production will always be met at IMI.
• We have maintained steady growth and continually strive to advance.
• Founded on family values and principles.
• Focused on work/life balance.
• Rewards:
  • Competitive salary packages
  • Healthcare benefits
  • PTO plans
  • 401k with robust company match
  • Employee Referral Program

Job Summary

IMI is seeking a full-time Construction Administrative Assistant for our Watkinsville, GA office.

Essential Functions

The Construction Administrative Assistant will provide administrative support to managers, including proposal completion and submission, document control and project tracking activities.

• Efficiently operate in Outlook for both e-mail correspondence and calendar maintenance
• Generate professional proposals for submission, ensuring letters are grammatically correct and estimates are error free
• Record pertinent information in various databases
• Receive, download and distribute bid packages, including building project bid books for managers prior to bid review
• Review and interpret contractual language to identify key terms, conditions and obligations of projects
• Provide a variety of project support-related tasks, including but not limited to:
  • Document control for projects per established processes
  • Review of open jobs and billing activity
  • Process Change Orders
  • Assist with Purchase Orders (Procurement and Subcontract Management)
  • Assist with permits, RFIs, submittals and close-outs, as necessary
  • Assist with resolving issues
• Serve as a point of contact to facilitate clear and professional communication with Clients
• Assist with additional responsibilities/duties as determined by management

Education and Experience

• College degree in a related field is preferred but not required; equivalent combination of experience, education and training may be considered in lieu of degree.
• Experience in construction coordination and/or administration, or similar role is required
• Proficiency in Microsoft Office Suite
• Ability to meet established goals while maintaining high standards of accuracy and thoroughness
• Ability to understand construction bid package documents
• Knowledge of construction terminology preferred
• Knowledge of industrial construction preferred
• Flexible, highly organized and detail-oriented
• Highly personable
• Ability to multitask in a fast-paced environment
• Exceptional technical writing skills
• Excellent communication and problem-solving skills
• Ability and willingness to work extended hours when required.

Work Environment/Physical Demands

• Sitting for extended periods of time
• Manual dexterity needed for repetitive tasks and operating standard office equipment
• Lift and carry materials weighing up to 25 pounds

IMI Industrial Services Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.