Staff Accountant- Travel and Expenses

Job Description

Job Description

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Staff Accountant- Travel and Expenses.

Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.

Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.

JOB SUMMARY:

This position performs specialized duties in support of assigned university accounting functions. The position performs entry/mid-level accounting operations, such as reconciliation, analysis, and review. Position is responsible for, but not limited to University travel, General Ledger support, Restricted Accounting functions, Capital Asset Management, preparing and posting journal entries, and generating complex reports related to treasury and cash services. Accounting and reconciliation, communication, and time management are essential. This position would also support financial reporting.

ESSENTIAL DUTIES/RESPONSIBILITIES:

• Act as point person for all University Travel
• Audits travel reimbursements for payment and cash advance
• Reconciles travel/accounts payable to include all prepaid accounts against general
• Delivers campus wide travel/cash expense
• Performs a variety of entry to mid-level accounting and reconciliation tasks that may be related to general, treasury, student accounts, restricted, or auxiliary fund.
• Responsible for all treasury functions and banking support, including but not limited to reconciliations of University cash and investment accounts, general ledger issues and funding, electronic banking transactions, etc.
• Works with the Student Financial Services Office with regards to cash compliance and posting of receipts to the Cash Receipting subsidiary ledger (Banner).
• Enter and generate journal
• Verifies accuracy and validity of posting and accounting transactions; monthly and year-end general ledger close processes, loading interfaces from subsidiary ledgers, and posting subsystem journals into the GL.
• Perform Asset Management processes to include entering assets into management module, running month and year end processes, and reconciling Capitals ledger.
• Assists with designing policies and procedures to improve financial processes and establishing solid internal control and compliance on campus.
• Monitors and maintains accurate records, databases, and other documents to support general and custodial funds.
• Provides support to other staff within the Comptroller's Office and related Works with management, employees, and others to resolve complex accounting issues on a regular basis.
• Must be able to follow written and verbal instructions, as well as communicate and collaborate with other employees, project managers, sponsors, etc.
• Must understand and be able to apply all University, Board of Regents, State, Federal, and other policies and procedures as applicable, and specifically in regards to grants and contracts.
• Performs related duties as

MINIMUM QUALIFICATIONS

• Bachelor's degree in related field from an accredited
• More than two (2) years of related
• Ability to pass a background check, including consumer credit

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of computers and job-related software programs.
• Proficiency in Excel i.e. spreadsheet development, formulas, pivot tables, etc.
• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of university and State policies and procedures.
• Knowledge of funding agency regulations such as OMB Circulars, EDGAR, etc.
• Skill in the provision of customer services, decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public and fellow staff members.
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Accounts Payable Manager assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include GAAP, Board of Regents policies and procedures, Federal funding agencies regulations, and college policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related specialized duties in support of the university accounting functions. Strict regulations contribute to the complexity of the position.
• The purpose of this position is to perform specialized duties in support of assigned university accounting functions. Success in this position contributes to the efficiency and effectiveness of those functions.

CONTACTS

• Contacts are typically with co-workers, other university employees, vendors, and members of the general public.
• Contacts are typically to provide services, to give or exchange information, or to resolve problems.

PHYSICAL DEMANDS/WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table.
• The work is typically performed in an office.
• The work may require lifting of 50 pounds or less.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .