Accounts Receivable (AR) Specialist

Join a growing team as an Accounts Receivable (AR) Specialist – Billing & Documentation and play a key role in managing project-based billing within a dynamic construction environment. This full-time, on-site position is ideal for someone with hands-on experience in FOUNDATION software and a profound understanding of job cost accounting, progress billing, and retainage.

In this role, you’ll handle invoicing, collections, and documentation while working closely with project managers to ensure billing aligns with job progress and contract terms. You’ll also manage AR aging, resolve discrepancies, and support month-end processes—making a direct impact on cash flow and financial accuracy.

We’re looking for a detail-oriented professional with solid organizational skills, construction billing experience, and the ability to manage multiple projects at once. In return, you’ll receive competitive pay, benefits, and the opportunity to grow within a stable and fast-paced industry.

salary: $18 - $22 per hour
shift: First
work hours: 8 AM - 4 PM
education: High School

Responsibilities

Accounts Receivable & Billing (FOUNDATION Software)
• Prepare and process customer invoices using FOUNDATION AR and Job Cost modules
• Perform progress, percentage-of-completion, milestone, and final billing
• Set up and maintain customer accounts and job billing profiles
• Verify billing against contract terms, change orders, and approved job costs
• Manage retainage billing and tracking
• Process and post cash receipts; resolve unapplied cash
• Reconcile AR subledger to General Ledger

Collections & Customer Account Management
• Monitor AR aging and follow up on past-due accounts
• Communicate with customers on billing issues and payment status
• Document collection efforts and interactions
• Coordinate with management on delinquent accounts and disputes

Contract, Lien & Documentation Management
• Maintain job files: contracts, change orders, POs, COIs, W-9s, lien waivers
• Prepare, track, and submit lien waivers per contract/state requirements
• Ensure required documentation is complete before invoicing

Coordination & Reporting
• Work with Project Managers and Estimators to align billing with progress
• Review job cost reports to support accurate billing
• Assist with month-end close and reconciliations
• Generate AR aging, billing, and collection reports
• Support audits with accurate billing and documentation records

Skills

• Accounts Receivable (3 years of experience is required)
• Verbal Communication
• Written Communication
• FOUNDATION (3 years of experience is preferred)
• Excel (3 years of experience is preferred)
• Time Management (3 years of experience is preferred)
• Basic Accounts Receivable
• Viewpoint Vista
• Premier Construction Software

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.