Senior Executive Staff Assistant

Sr Executive Staff Assistant

Overview

The Sr Executive Staff Assistant provides comprehensive administrative, operational, and technical support to an Executive Officer and a Shared Services Administration team. This position blends high‑level executive administrative support with elements of project coordination, cross-functional communication, and process improvement.

The ideal candidate is highly organized, proactive, and capable of managing complex and shifting priorities across multiple leaders. This role requires strong judgment, autonomy, exceptional communication skills, and the ability to handle sensitive information with discretion.

Top Required Skills

1. Executive Administrative or Project Coordination Experience (5–6+ years)

• Experience supporting Sr of traditional admin work (scheduling, expenses, ordering supplies) and coordination responsibilities (contractor onboarding, cross-company meeting scheduling, presentation support).

2. Exceptional Prioritization & Organizational Skills

• Ability to support seven leaders (Executive Officer + six direct reports).
• Independently evaluate and communicate priority shifts.
• Strong multitasking abilities and comfort working in a dynamic environment with minimal hand-holding.

3. Technical Skills

• Proficiency in Microsoft Office Suite: Word, Excel (including VLOOKUPs), PowerPoint, Outlook.
• Experience working with SharePoint or similar collaboration/document management tools.

4. Required Certification

• Certified Administrative Professional (CAP) required.

Nice-to-Have Experience

• Prior experience in the utility industry.
• Experience within shared services or multi-OPCO (operating company) environments.
• Experience analyzing data, building reports, or supporting cross-functional teams.

Position Responsibilities

30% — Executive Support

• Provide comprehensive administrative support including calendar management, travel coordination, and correspondence.
• Draft, edit, and prepare high-quality communications, reports, and presentations.
• Serve as a liaison between the Executive Officer, internal teams, and external stakeholders.
• Anticipate needs based on awareness of organizational priorities.

25% — Administrative & Operational Management

• Manage department-level administrative processes such as invoice processing, expense reporting, and supply ordering.
• Maintain departmental systems including SharePoint, document repositories, and shared resources.
• Support business continuity planning, budgeting processes, and cost tracking.

20% — Process & Project Support

• Evaluate administrative workflows and recommend process improvements.
• Assist in developing business requirements and documenting functional processes.
• Compile data, track departmental metrics, and support cross-functional initiatives.

15% — Meeting & Event Coordination

• Plan, schedule, and coordinate logistics for internal and external meetings, workshops, and special events.
• Prepare agendas, distribute materials, and document follow-up tasks.
• Support the development of executive-level presentations, including those for the Board of Directors.

10% — Confidentiality & Professionalism

• Handle confidential and sensitive information with the highest level of discretion.
• Build strong professional relationships while representing the Executive Office with credibility.
• Provide backup support to other Executive Assistants as needed.

Additional Qualifications

• Certified Compensation Professional (CCP) strongly preferred.
• Experience in utility or large enterprise environments is highly desirable.
• Strong analytical abilities with the capacity to convert data into useful insights.
• Ability to work both independently and collaboratively.
• Positive attitude, adaptability, and eagerness to continuously learn.

This is a Permanent position based out of Atlanta, GA.

The pay range for this position is $70000.00 - $87500.00/yr.

This is a hybrid position in Atlanta,GA.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.