PCM / Accountant / Office Manager

Full-time

Description

About Arc One Home Services

Arc One Home Services is a trusted leader in residential construction and home improvement, providing high-quality, client-focused solutions across all aspects of home services. Our team is dedicated to excellence, integrity, and customer satisfaction—values that have positioned us as a dependable partner for homeowners throughout the region.

We are seeking a dynamic Project Control Manager (PCM) / Accountant / Office Manager to join our growing team. This multifaceted role combines financial oversight, project management support, and operational coordination to ensure the smooth execution of daily business functions and project success.

Position Summary

The PCM / Accountant / Office Manager is responsible for managing all aspects of accounting, financial reporting, project setup and invoicing, collections, and general office operations. This individual will play a key role in supporting leadership with financial insights, maintaining accurate project and company records, and coordinating administrative functions that keep Arc One’s operations running efficiently.

This position is ideal for a professional who thrives in a fast-paced, project-driven environment and enjoys balancing both financial and operational responsibilities.

Requirements

Key Responsibilities

Accounting & Financial Management

• Prepare monthly, quarterly, and annual general ledger reconciliations for accounts such as accruals, prepaids, and fixed assets.
• Manage and process bi-weekly payroll and certified payrolls.
• Record daily cash transactions, prepare deposits, and post to the general ledger.
• Prepare and finalize client invoices; assist with credit card allocations and expense reporting.
• Maintain and reconcile Work-in-Process (WIP) records and financial schedules.
• Assist with month-end close, journal entries, and preparation of financial reports.
• Support annual audits (financial, overhead, and 401 (k)) by providing the requested documentation.
• Manage vendor and client credit applications and maintain Certificates of Insurance.
• Serve as backup for Accounts Payable, Accounts Receivable, and general ledger functions.

Project Control Management

• Review project proposals, contracts, and budgets to ensure proper setup in accounting and project management systems.
• Establish and monitor new projects and clients in financial databases and tracking systems.
• Track project progress, update project spreadsheets, and review WIP and AR reports.
• Coordinate with team leaders to ensure accurate billing, budgets, and project rates.
• Prepare draft and final invoices in alignment with project milestones and contractual terms.
• Follow up with clients regarding outstanding invoices and payment status.
• Monitor insurance coverage and compliance for all projects.
• Ensure that all project costs, including subcontractor expenses, travel, and materials, are properly recorded.
• Maintain project budgets and provide weekly updates to team leaders on remaining balances.

Office Management & Administration

• Oversee day-to-day office operations, including vendor coordination and facility needs.
• Maintain accurate records of business registrations, licenses, and filings.
• Support marketing and operations teams with financial data for bids and proposals.
• Manage fleet inventory and company assets.
• Organize internal meetings, maintain documentation systems, and support leadership with special projects.
• Foster a collaborative and professional work environment aligned with company culture.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required.
• 3–5 years of experience in accounting, project controls, or office management (construction or home services industry preferred).
• Strong understanding of accounting principles and project financial management.
• Experience with ERP systems (SAP, Sage, or similar).
• Advanced Excel skills (VLOOKUPs, Pivot Tables, and data analysis).
• Strong communication and organizational skills with close attention to detail.
• Ability to work independently and prioritize multiple responsibilities.
• Team-oriented, proactive, and able to maintain confidentiality and professionalism.