Parish Administrator

Job Description

Job Description

SUMMARY: The Parish Administrator provides services and oversight for the administrative, financial, and communication activities of St Thomas Episcopal Church, a parish of approximately 190 families. The Administrator reports to the Church Rector.

RESPONSIBILITIES AND DUTIES:

• • • • • ADMINISTRATIVE:

          • records, stores and maintains membership letters for parishioners

          • handle all correspondence for Rector and Church staff

          • answers phones, directs calls, takes messages

          • greets and entertains visitors to the church office

          • keeps parish calendar for services and events and schedules use of facilities

          • files and preserves all important Parish documents including annual parochial report

          • prepares certificates for Marriages, Confirmations and Baptism and records these events

          • prepares, copies, and distributes bulletins for all services

          • keeps record of Vestry minutes for all meetings

          • oversees Memorial Garden record keeping and operations

          • orders supplies for kitchen and church, coordinates for services and maintenance

        • FINANCIAL

          • verifies and records contributions, donations and memorials and makes bank deposits

          • records and executes payroll, prepares W2 and 1099 forms, pays taxes and benefits

          • works with Parish Treasurer for budget preparation and reporting and annual audit

          • prepares and distributes contribution statements at end of the year and as needed

          • oversees purchasing and contracts, to include disbursement of funds

        • COMMUNICATION

          • maintains the parish prayer list

          • prepares and mails weekly readings for Layreaders

          • assists/directs visitors requesting assistance

          • keeps Parish directory and mailing lists current

          • prepares/mails schedules for ushers, counters, and hospitality groups

          • manages and distributes Parish mailings and bulk emails (including weekly happenings).

          • updates the website, social media accounts, and other forms of communication as needed

          • serves as the parish liaison in communications with the Church Pension Group

QUALIFICATIONS AND SKILLS:

• proficiency with Microsoft Office

• proficiency with PowerChurch Plus and/or Quicken Finance

• exceptional communication and organization skills, attention to detail

• minimum of 5 years’ experience with financial and communication responsibilities

• references to be provided upon request

• ability to maintain confidentiality among staff and parishioners

ADDITIONAL CONSIDERATIONS

• on-site presence required. Flexibility in schedule considered essential

• work schedule is typically Monday to Friday

• knowledge of liturgical procedures preferred

• relocation assistance not available

• may perform other duties not established above as needed

• experience with website configuration preferred

COMPENSATION AND BENEFITS:

• salary up to $45,000 annually depending on qualifications and experience

• 403B pension plan

• medical plan

• standard reimbursement for permissible business expenses including work travel

OTHER CONSIDERATIONS:

• 2 weeks annual vacation.

• Federal holidays as leave days (when not conflicting w/major diocesan events).

• There will be an annual review. The Rector will conduct this review.

Thriving Episcopal Church located on the beautiful Isle of Hope.

Company Description

Thriving Episcopal Church located on the beautiful Isle of Hope.